Sample Screen Shots | Firearms Inventory Software
Any collection any computer ... Windows,
Mac and Linux.
- There is an option to easily ENCRYPT the database. These screen captures show what the screens look like when the database is not encrypted. The message serves as a warning that the database is not encrypted in case you think it is.
- I am often asked if NM Collector
Software will meet the approval of a BATFE C&R FFL inspection.
Given the new BATFE requirements for alternate records (found here),
which require that every edit to an entry be logged so every edit you
make can be audited by BATFE inspectors, the answer is "no". However,
given the BATFE definition for a "Bound Book" (found here) you can print a C&R report from NM Collector Software and assemble the pages to make up your bound book.
- The rulings and interpretations of the law may change at any time.
It is up to you to keep track of the latest BATFE rulings and make your
own decision as to the suitability of this software for your purposes.
Here are some actual screen shots of
the Firearms template in use including Sample A&D report
Identification Tab ...
Enter key identification information including bar codes.
Description Tab ... Add
key information to describe the item. Add additional fields if you
wish. See the "More tab" below for additional custom fields.
Pictures Tab ... Add one
or more pictures and Notes for each picture. More features will be
added in the future for zooming and resizing.
Receipt Tab ... Enter
who you acquired the item from, the date you acquired it and how
much you paid for it. Include additional custom fields if you wish.
This is not available in the free version.
Disposition Tab ...
Enter who you disposed the item to, the date you disposed of it and
how much you were paid for it. Include additional custom fields if
you wish. This is not available in the free
Maintenance Tab ... Create and track maintenance logs.
Events Tab ... Create and track events.
Data SheetTab ... Keep detailed data sheets when appropriate.
More Tab ... Add even
more custom fields.
Statistics Screen ...
Review summary information and detailed information for each item.
Double click any line to go to the corresponding item. Click a
heading to sort by that column. You can also export your data
to Comma Delimited (MS Excel) and XML files from this page.
Ideal for gun collecting!
Sample A&D Report
... A must for any gun collector. Based on the well
established format used in NM Gun Collector. This report is
designed primarily for the licensed gun collector.
I am not an attorny so I am not offering legal advice. Please seek your own legal advice before making any decisions regarding your compliance with BATFE regulations.
requirements to be used as an alternate method for A&D ...
excerpts included here ... I think these are unreasonal
expectations and will not be acceptable to most any gun
collector. It seems the use of software to aid the licensed
gun collector for alternate record keeping is a little less
reasonable now than it was in the past.
ATF has determined that acquisition and disposition records
required by 27 CFR Part 478,
Subpart H, and §§ 478.121, 478.122, 478.123, and 478.125(e), in
satisfy the standard of permanency and are substantially equivalent
to paper records if they
meet the following criteria:
1. All data entered into the computer system must be recorded into
the database and
cannot be capable of being edited or modified at a later
date without generating an
audit trail. The software system must retain any correction of
errors as an entirely
new entry, without deleting or modifying the original
entry. The system may allow
for entries in a notes column to explain any correction.
Note: A gun collector will love the fact
that they can't edit their data without a record of their
2. The system must have a reliable daily memory backup capability
to protect the data
from accidental deletion or other system failure.
3. The system must meet the regulatory requirements for recording
4. The system must allow queries by serial number, acquisition
date, and name of the
manufacturer or importer. Commonly recognized trade names may be
recording the manufacturer/importer in the firearm description.
5. The FFL must periodically print all records from the system.
records must be printed:
(a) at least semiannually,
(b) upon request of an ATF officer,
(c) when the database is purged, and
(d) when the license is terminated
Printouts must be retained until the next printout is prepared.
The printouts must be limited to only the information required and
6. The FFL may download the required acquisition and disposition
records to portable
storage devices such as Compact Discs (CDs), Digital Versatile
Discs (DVDs), and
USB Flash Drives, instead of conducting the periodic printout of
provided that the FFL presents the records in a printed format at
ATF’s request. ATF
recognizes that printed records take up space and are not as easy
to search as records
maintained in a digital format.
7. The computer printouts must contain firearms in inventory as
well as all firearms
transferred during the period covered, sequentially by date of
8. The system must record both the
manufacturer and the importer of foreign-made
9. Printouts may include antique firearms, but cannot include other
However, antique firearms must be identified as “ANT” in the
“firearm type” column.
10. The name and FFL number (if licensee) or name and address (if
non-licensee) of the
supplier/consigner and the purchaser/transferee must be included in
data. An ATF Form 4473 transaction number may be used in lieu of
the address for
recording the transfer of a firearm to a non-licensee if the Forms
4473 are filed
It seems crazy to me for a gun
collecting software package to keep a record of every change!
NM Gun Collector Software and NM Collector Software are not like that. NM Collector Software may not meet current ATF requirements for
alternate records but can still generate paper reports that do meet
ATF requirements. If you are a licensed gun
collector, please decide for yourself if the reports are acceptable
or not for your ATF bound book of your gun
collection. Here is an applicable ATF Reference site: http://www.atf.gov/firearms/faq/licensees-records-required.html#bound-book - however, it is already out of date with regard to computer records in lieu of the “bound book?” so do your own research and decide for yourself if the reports are acceptable.
11. The system cannot rely upon invoices or other paper/manual
systems to provide any
of the required information.
12. All required records including acquisition and disposition
records, must remain at the
13. Upon termination of a license, the FFL must provide an American
Standard Code for
Information Interchange (ASCII) text file (in conformity with
industry standards) and
a file description, in addition to printouts of all records, to the
Records Center. The printout and ASCII text file must contain the
prescribed by regulation. All records must be forwarded to the ATF
Records Center in accordance with 27 CFR 478.127, including
and ASCII text file (and file description) of the A&D records,
and all ATF Forms