Sample Firearms Screen Shots

I am not an attorny so I am not offering legal advice.  Please seek your own legal advice before making any decisions regarding your compliance with BATFE regulations.

ATF ruling requirements to be used as an alternate method for A&D ... excerpts included here ... I think these are unreasonal expectations and will not be acceptable to most any gun collector.  It seems the use of software to aid the licensed gun collector for alternate record keeping is a little less reasonable now than it was in the past.

ATF has determined that acquisition and disposition records required by 27 CFR Part 478,
Subpart H, and §§ 478.121, 478.122, 478.123, and 478.125(e), in computerized form,
satisfy the standard of permanency and are substantially equivalent to paper records if they
meet the following criteria:

1. All data entered into the computer system must be recorded into the database and
cannot be capable of being edited or modified at a later date without generating an
audit trail. The software system must retain any correction of errors as an entirely
new entry, without deleting or modifying the original entry. The system may allow
for entries in a notes column to explain any correction. (emphasis mine)

Note:  A gun collector will love the fact that they can't edit their data without a record of their changes! 

2. The system must have a reliable daily memory backup capability to protect the data
from accidental deletion or other system failure.
3. The system must meet the regulatory requirements for recording pertinent
information.
4. The system must allow queries by serial number, acquisition date, and name of the
manufacturer or importer. Commonly recognized trade names may be used when
recording the manufacturer/importer in the firearm description.
5. The FFL must periodically print all records from the system. Specifically, the
records must be printed:
(a) at least semiannually,
(b) upon request of an ATF officer,
(c) when the database is purged, and
(d) when the license is terminated
Printouts must be retained until the next printout is prepared.
The printouts must be limited to only the information required and specified by
regulation.
6. The FFL may download the required acquisition and disposition records to portable
storage devices such as Compact Discs (CDs), Digital Versatile Discs (DVDs), and
USB Flash Drives, instead of conducting the periodic printout of those records,
provided that the FFL presents the records in a printed format at ATF’s request. ATF
recognizes that printed records take up space and are not as easy to search as records
maintained in a digital format.
7. The computer printouts must contain firearms in inventory as well as all firearms
transferred during the period covered, sequentially by date of acquisition.
8. The system must record both the manufacturer and the importer of foreign-made
firearms.
9. Printouts may include antique firearms, but cannot include other merchandise.
However, antique firearms must be identified as “ANT” in the “firearm type” column.
10. The name and FFL number (if licensee) or name and address (if non-licensee) of the
supplier/consigner and the purchaser/transferee must be included in the computer
data. An ATF Form 4473 transaction number may be used in lieu of the address for
recording the transfer of a firearm to a non-licensee if the Forms 4473 are filed
numerically.

Note: 
It seems crazy to me for a gun collecting software package to keep a record of every change!  NM Gun Collector Software and NM Collector Software are not like that.  NM Collector Software may not meet current ATF requirements for alternate records but can still generate paper reports that do meet ATF requirements.  If you are a licensed gun collector, please decide for yourself if the reports are acceptable or not for your ATF bound book of your gun collection.  Here is an applicable ATF Reference site: http://www.atf.gov/firearms/faq/licensees-records-required.html#bound-book - however, it is already out of date with regard to computer records in lieu of the “bound book?” so do your own research and decide for yourself if the reports are acceptable.

11. The system cannot rely upon invoices or other paper/manual systems to provide any
of the required information.
12. All required records including acquisition and disposition records, must remain at the
licensed premises.
13. Upon termination of a license, the FFL must provide an American Standard Code for
Information Interchange (ASCII) text file (in conformity with industry standards) and
a file description, in addition to printouts of all records, to the ATF Out-of-Business
Records Center. The printout and ASCII text file must contain the information as
prescribed by regulation. All records must be forwarded to the ATF Out-of-Business
Records Center in accordance with 27 CFR 478.127, including complete printouts,
and ASCII text file (and file description) of the A&D records, and all ATF Forms
4473.