The tree view is your main tool for organizing your collection and selecting the
items you wish to edit. Following the screen capture below is a description of the
tree functionality. Please see my examples web page
(http://www.nmcollectorsoftware.com/examples/) for ideas on how to use this
As you can see from this excerpt, we can view all or parts of our collections in
this tree view. Collection types are shown as a special "NM" folder while items in
the collection type are listed under the collection type. Some items themselves
look like folders while others look like a simple sheet of paper. More on this later
under "Sub Folders" (below).
The buttons at the top are enabled and disabled as appropriate to where we are
in the tree. In this case we have a collection type (Firearms) selected so only
buttons that apply to an entire collection type are enabled. At this point it makes
sense to Find an item in the collection or to Insert (Ins) a new item in the
collection. More on the buttons later.
Select an Item
In the picture above we have selected an item to edit. The values for the
selected item are populated in the tabs for easy viewing and editing. Also note
that all of the buttons above the tree are now enabled. All of them make sense
when an individual item is selected.
Drag and Drop
At this point it makes sense to discuss dragging and dropping items in the tree
view. You can move an item to any location you wish by simple clicking on it and
holding the mouse button while you move it in the tree then letting go of the
mouse button where it is where you want it.
As noted above, some items look like folders while others don't. You can create
sub folders to associate items with other items or to collect items for whatever
reason makes sense to you. To convert an item to a sub folder simply select it
and click the "Ins" button to insert a new item to be associated with it or "Demote"
(Dem) the item located directly below it. Now you can add other items to the
folder by inserting new items in the sub folder or dragging and dropping other
items to it. Notice that the sub folder still retains it's identity as an item so you
can manage information about it or, if it makes sense, you don't need to manage
any information about it. An example of a folder that would not require any data
would be a location folder (such as bedroom safe) created simply to manage the
location of items.
Now is the time to discuss the functionality of each individual button.
Find - locate
any item in the tree based on a text value in one of the first
Identification fields. This is particularly useful for large collections.
Dup (Duplicate)- create a new item based on the currently selected item.
All relevant ID, Description, Receipt, and Disposition data will be copied.
This is particularly useful if you acquire many similar items at the same
time. Be sure to change something immediately after the duplication so as
to distinguish the items one from another.
Ins (Insert) - create a new item from scratch. If a collection is selected
when the Ins button is pressed, the new item will be inserted as a member
of that selected collection. If an item is selected when the Ins button is
clicked the currently selected item will be converted to a folder and the
newly inserted item will be automatically associated with that item. If this
is not your intent you can use the Dem (Demote) button below to make the
newly inserted item an equivalent to the selected item.
Del (Delete) - delete the current item. Be careful with this as there is no
recovery unless you recover your database from backup.
Pro (Promote) - promote (shift left) the selected item.
Dem (Demote) - demote (shift right) the selected item.